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Course 103 · Work course 39

Coordinate Event-Day Operations

A run of show, staffing map, access checklist, and disruption log for a fictional indoor careers showcase.

Before you start

Read clock times and a simple room description.

See everything you’ll need

Practice materials and a worked example · Free download. Download the starter pack

What you’ll leave with

A run of show, staffing map, access checklist, and disruption log for a fictional indoor careers showcase.

Start course Start without an account. Sign in to save lesson progress across devices.

Your project

Start with the practice files. Build your project one lesson at a time.

Practice files are free without an account. Sign in to save your project record in My Proof: a description, checklist, and optional work link. Keep the original files in your own app or notebook; saving a project record does not upload them.

  1. Get your materialsDownload practice filesStart with the supplied materials, follow the lessons, and compare your work with the annotated example.
  2. Make your projectView the project checklist Work in your own notebook, document, or software. Use the supplied practice examples when you prefer.
  3. Keep a private recordSave a project record Sign in to save a description and checklist, then return to update them.
Optional course overview

Watch an introduction.

This overview from Ashlee Tate introduces ideas you’ll practice in the lessons.

Watch directly on YouTube
Ashlee TateHow To Plan Your First Event Successfully | Event Planning TipsYouTube
Course handbook

Know the route before you begin.

Here’s what you’ll need and what you’ll make. You can return to this guide during any lesson.

Who this is for

Learners age 14 and up; no employment or prior professional experience is required.

Prepare before lesson one
  • Read clock times and a simple room description.
  • Use paper, a text editor, or any free document editor; a calculator is optional.
  • Download the fictional starter and annotated example, or use the same records within each lesson.
  • No employer, customer, interview participant, purchase, or outside cooperation is required.
  • Lesson time includes practice and checks; optional video viewing and initial setup are extra.
Your final project

Finish with proof you can use.

A run of show, staffing map, access checklist, and disruption log for a fictional indoor careers showcase.

Save a project record in My Proof
See project checklist and review criteria

Keep your working files in your own notebook or software. Save a private description, checklist, and work link in My Proof.

What to include

  • A constraint card with times, capacity and decision owners.
  • A timed run of show with segment and cue owners.
  • A coverage grid and two-part handoff script.
  • An access check and clear escalation message.
  • A revised run of show and communication log.
  • A complete operations packet and evidence-based debrief.

Review and revise

Use these criteria to check your work and choose what to improve.

  • Every required section is present and traceable to the supplied case facts.
  • Decisions separate known facts, assumptions, and unresolved questions.
  • Records, calculations, and instructions agree with each other and the stated rules.
  • The final revision addresses a changed case and explains what someone should do next.
Three ideas to help you along the way
Three useful ideas

The rules behind the steps.

01

Assign every cue

A timed action needs one accountable owner.

02

Keep routes usable

Access checks must continue while an event operates.

03

Revise visibly

Log disruptions and distribute one current schedule.

What do these words mean?
Key words

Key terms worth knowing.

Run of show
A timed sequence of event actions and cues.
Cue
A signal that starts a specific action.
Handoff
A transfer of responsibility with confirmation.
Escalation
Passing a decision to the authorized person.
Debrief
A review of evidence to improve the next event.
Your route

6 lessons.
One useful project.

Work in order the first time. Each lesson makes something the next lesson can use.

  1. 1
    Up next

    Read the event constraints

    Identify fixed limits and decision owners.

  2. 2
    19 min

    Build the run of show

    Sequence tasks with times, durations and cue owners.

  3. 3
    16 min

    Staff and confirm handoffs

    Check role coverage and make transfers explicit.

  4. 4
    16 min

    Check access and visitor flow

    Identify an obstruction and route it to the responsible team.

  5. 5
    19 min

    Respond to a disruption

    Revise a program within fixed limits and communicate one current version.

  6. 6
    16 min

    Close and debrief

    Turn operational records into a specific improvement.

Use the tools

Tools to help you practice.

See all tools
ZIP · practice files

Coordinate Event-Day Operations practice files

Start with the supplied materials, follow the lessons, and compare your work with the annotated example.

Text worksheet

Your course project worksheet

A downloadable text worksheet with each lesson’s working output, space for your answers, and the shared final-project checklist. Save your own copy.

Source transparency

Sources and further study.

Explore the references behind the lessons and take your learning further. Source notes explain access and reuse.

HSE running an event
Source & access notes · checked 2026-09-12

Inspected planning, management and after-event guidance; UK context.

Access: Public page inspected without an account.

Reuse: Reference link only. Course prose and practice data are original; no third-party text, figures, or templates are reproduced.

HSE managing an event
Source & access notes · checked 2026-09-12

Inspected coordination, communication, monitoring and review.

Access: Public page inspected without an account.

Reuse: Reference link only. Course prose and practice data are original; no third-party text, figures, or templates are reproduced.

HSE incidents and emergencies
Source & access notes · checked 2026-09-12

Inspected contingency planning, named responsibilities and testing; no technical emergency actions are assigned here.

Access: Public page inspected without an account.

Reuse: Reference link only. Course prose and practice data are original; no third-party text, figures, or templates are reproduced.

How To Plan Your First Event Successfully | Event Planning Tips
Source & access notes · checked 2026-09-12

Search located the event-planning video; YouTube oEmbed verified title and Ashlee Tate channel. Optional broad introduction; written lessons focus on event-day operations. Metadata and source were checked on 2026-09-12; full playback was not tested.

Access: Public YouTube metadata verified; viewing may depend on region/network. Optional; every activity works from written material.

Reuse: Link or embed only. No video download, transcription, or rehosting.

Ready when you are

Start with the first useful move.

You’ll always know what to do, what to make, and where to go next.

Start lesson one