Build the run of show
See this course’s project requirements
A run of show, staffing map, access checklist, and disruption log for a fictional indoor careers showcase.
Keep your working files in your own notebook or software. Save a private description, checklist, and work link in My Proof.
What to include
- A constraint card with times, capacity and decision owners.
- A timed run of show with segment and cue owners.
- A coverage grid and two-part handoff script.
- An access check and clear escalation message.
- A revised run of show and communication log.
- A complete operations packet and evidence-based debrief.
Review and revise
Use these criteria to check your work and choose what to improve.
- Every required section is present and traceable to the supplied case facts.
- Decisions separate known facts, assumptions, and unresolved questions.
- Records, calculations, and instructions agree with each other and the stated rules.
- The final revision addresses a changed case and explains what someone should do next.
Want more background?
The idea in everyday life
Public program: welcome 13:00–13:10; three demos totaling 60 minutes; break 10 minutes; questions 30 minutes; close 10 minutes. Public finish fixed at 15:00. Lee hosts, Mo controls audio, Sam watches visitor flow. Check-in opens 12:30. Each demo is 20 minutes.
Every segment needs a start, end, owner and transition.
Build the run of show — guided practice
Sequence tasks with times, durations and cue owners.
Use a text editor, a free document editor, or paper. Start from the following fictional records; they reset this lesson even if your earlier answer differed. Public program: welcome 13:00–13:10; three demos totaling 60 minutes; break 10 minutes; questions 30 minutes; close 10 minutes. Public finish fixed at 15:00. Lee hosts, Mo controls audio, Sam watches visitor flow. Check-in opens 12:30. Each demo is 20 minutes.
1. Anchor opening
Enter check-in 12:30 and welcome 13:00–13:10.
You should see: Public program begins at 13:00.
Anchors prevent drifting start assumptions.
2. Add demos
Place three consecutive 20-minute demos after welcome.
You should see: 13:10–13:30; 13:30–13:50; 13:50–14:10.
Durations must add without gaps or overlap.
3. Finish the sequence
Add break, questions and close.
You should see: 14:10–14:20; 14:20–14:50; 14:50–15:00.
The complete program fits the hard finish.
4. Assign cues
Give Lee each spoken transition and Mo the matching audio cue.
You should see: Each change has an owner and a signal.
A timetable alone does not tell staff when to act.
What to finish
A timed run of show with segment and cue owners.
Watch for this
Leaving transition time outside the total duration.
How can I tell I understand it?
Check your result against the worked example, then explain the changed case without using an unstated assumption.
Quick knowledge check
Answer all 3 questions. Get at least 2 right and the lesson completes automatically.
You’ll get an explanation for each answer. Signed in? Your results save to your account.
Pass the check. We’ll save the progress.
Answer all 3 questions above and get at least 2 right. You can review the explanations and try again.
Go to the knowledge checkOptional course overview video · same video as Lesson 1
How To Plan Your First Event Successfully | Event Planning Tips
From Ashlee Tate. Watch here or open it on YouTube .
Optional course overview. Follow the written steps below at your own pace.Tools, templates, and lesson sources
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Sources and further reading
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Source & access notes · checked 2026-09-12
Inspected planning, management and after-event guidance; UK context.
Access: Public page inspected without an account.
Reuse: Reference link only. Course prose and practice data are original; no third-party text, figures, or templates are reproduced.
Source & access notes · checked 2026-09-12
Inspected coordination, communication, monitoring and review.
Access: Public page inspected without an account.
Reuse: Reference link only. Course prose and practice data are original; no third-party text, figures, or templates are reproduced.
Source & access notes · checked 2026-09-12
Inspected contingency planning, named responsibilities and testing; no technical emergency actions are assigned here.
Access: Public page inspected without an account.
Reuse: Reference link only. Course prose and practice data are original; no third-party text, figures, or templates are reproduced.
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