Choose permissions and accessibility supports
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The idea in everyday life
Set the smallest useful access level and document the supports that help people participate.
Access is a design choice: give enough to do the work, protect the rest, and make participation possible.
One step at a time.
Use the sample or information you have permission to use. Keep your work as you go. You can pause between steps.
- 1
List who needs to view, comment, edit, share, or administer each file or event and why.
- 2
Choose view, comment, edit, or restricted access accordingly; test the shared link from a non-owner account when possible.
- 3
Use clear headings, captions, image descriptions (alt text), and a structure that works with a keyboard. Offer another way to contribute, such as written comments, where useful.
See how it works.
Imani gives reviewers comment access, keeps the source file restricted, adds headings and captions, and accepts written questions after the meeting.
Did you cover these?
- Your work includes a permission-and-accessibility decision log for the shared-project packet.
- Check this common mistake: Making everything public or editable because it is convenient, then discovering that a file or meeting excludes someone.
- The access choice is justified, tested, reversible, and paired with a practical participation support.
What to finish
A permission-and-accessibility decision log for the shared-project packet.
Watch for this
Making everything public or editable because it is convenient, then discovering that a file or meeting excludes someone.
How can I tell I understand it?
The access choice is justified, tested, reversible, and paired with a practical participation support.
Quick knowledge check
Answer all 3 questions. Get at least 2 right and the lesson completes automatically.
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Answer all 3 questions above and get at least 2 right. You can review the explanations and try again.
Go to the knowledge checkOptional course overview video · same video as Lesson 1
Google Drive Sharing and Collaborating
From GCFGlobal. Watch here or open it on YouTube .
Watch for an idea you can use in the practice below. You can pause or skip this optional overview.Tools, templates, and lesson sources
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