Choose permissions and accessibility supports
Set the smallest useful access level and document the supports that help people participate.
Google Drive Sharing and Collaborating
From GCFGlobal. Watch here or open it on YouTube .
During the course primer, listen for ideas that change how you approach “Choose permissions and accessibility supports.” Pause once to capture a useful point, then apply it while producing a permission-and-accessibility decision log for the shared-project packet.What this lesson is really solving.
Set the smallest useful access level and document the supports that help people participate. This is lesson 6 because later decisions depend on a permission-and-accessibility decision log for the shared-project packet. Access is a design choice: give enough to do the work, protect the rest, and make participation possible. Use your own numbers, files, environment, and constraints so the result survives outside the course.
Understand the idea before touching the steps.
Access is a design choice: give enough to do the work, protect the rest, and make participation possible.
Follow these steps in order.
Take the action in each step; then use the deliverable below to prove the lesson is finished.
- 1
List who needs to view, comment, edit, share, or administer each file or event and why.
- 2
Choose view, comment, edit, or restricted access accordingly; test the shared link from a non-owner account when possible.
- 3
Add readable headings, captions, alt text or descriptions, keyboard-friendly structure, and an alternate contribution path where useful.
See the standard in context.
Imani gives reviewers comment access, keeps the source file restricted, adds headings and captions, and accepts written questions after the meeting. The learner saves a permission-and-accessibility decision log for the shared-project packet and notes the evidence or assumption behind the choice so it can be reviewed and improved later.
Inspect before you move on.
- The finished work visibly includes a permission-and-accessibility decision log for the shared-project packet.
- You tested the work against this common failure: Making everything public or editable because it is convenient, then discovering that a file or meeting excludes someone.
- Another person could verify this mastery standard: The access choice is justified, tested, reversible, and paired with a practical participation support.
Your deliverable
A permission-and-accessibility decision log for the shared-project packet.
Watch for this
Making everything public or editable because it is convenient, then discovering that a file or meeting excludes someone.
Prove it—don’t just recognize it.
The access choice is justified, tested, reversible, and paired with a practical participation support.
Quick knowledge check
Answer from the lesson—not from confidence alone. Score at least 2 of 3 to unlock completion.
This curriculum-aligned check is scored automatically and stored with your account when signed in. It is an objective learning signal, but it has not yet been independently validated as a standardized assessment.
Tools, templates, and references
Pass the knowledge check above first.
Completion unlocks after a score of 2 out of 3. Then confirm that you produced the lesson deliverable.
Go to the knowledge check