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Week 6 · Lesson 5 of 6
Digital · Guided lesson

Protect data and rights

About 26 minutes · 5 reading + 21 practice and checks
Work at your own pace. Optional videos take extra time.
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Before you begin

The idea in everyday life

Assume inputs may be retained or processed under terms you have not memorized. Minimize data, remove identifiers, follow approved-tool policies, and never paste secrets. Check ownership, licensing, attribution, confidentiality, and affected-person expectations before publishing outputs.

The idea

Data risk depends on what enters, where it goes, how long it stays, and who can reuse or access it.

Try it

One step at a time.

Use the sample or information you have permission to use. These steps help you build your weekly project.

  1. 1

    Classify data before use: public, internal, confidential, regulated, personal, or contract-restricted.

  2. 2

    Check how long the tool keeps your data, whether it uses data for training, who can access it, and which privacy settings your organization provides.

  3. 3

    Minimize inputs by redacting names, identifiers, secrets, customer data, and unnecessary source material.

  4. 4

    Record permitted tools, prohibited data, review responsibility, and escalation steps in a simple policy.

Example

See how it works.

Instead of uploading customer tickets, an analyst creates synthetic examples with the same categories. The team uses an approved enterprise workspace, disables optional sharing where available, prohibits API keys and health data, and requires human review for messages sent to customers.

Check your work

Did you cover these?

  • No password, token, private key, or authentication code enters a prompt.
  • Sensitive fields are removed or replaced before processing.
  • Tool terms, organizational policy, and rights to source material fit the intended use.
Your work

What to finish

A one-page AI use policy and redaction checklist for your actual environment.

Common mistake

Watch for this

Copying a full confidential document when only two nonsensitive paragraphs are necessary.

How can I tell I understand it?

You can decide whether a given input is allowed before opening the AI tool.

Try 3 questions

Quick knowledge check

Answer all 3 questions. Get at least 2 right and the lesson completes automatically.

Not yet passed

You’ll get an explanation for each answer. Signed in? Your results save to your account.

1For this exercise, your organization permits public text and synthetic examples in its approved AI tool, but prohibits customer records and secrets. You need to test three support-ticket categories. Which input fits the stated policy?
2Your tool policy allows only approved public material. A document has two public paragraphs and an internal appendix. You need only the public paragraphs. What should the input record show?
3A designer is allowed to use a licensed image internally, but the provided license expressly prohibits redistributing it. An AI tool can generate a presentation using that image. Which conclusion is unsupported?
0 of 3 answeredApply the lesson to a short question, then review the explanation.
5
Finish this lesson

Pass the check. We’ll save the progress.

Answer all 3 questions above and get at least 2 right. You can review the explanations and try again.

Go to the knowledge check
Optional course overview video · same video as Lesson 1
Google CloudAI and Machine Learning with Google CloudYouTube
Optional course overview

AI and Machine Learning with Google Cloud

From Google Cloud. Watch here or open it on YouTube .

The prompting techniques are only appropriate after data handling is approved. Identify which example inputs you would need to redact in a real workplace.
Tools, templates, and lesson sources

Tools and templates

Tools open in a new tab so you can keep your place here.

Sources and further reading

Explore the references behind this lesson.

NIST — AI Risk Management Framework
OpenAI — Prompt engineering guide
Report a problem with this lesson

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