Check cash before deposits are due
See this course’s project requirements
An event finance packet with classified costs, ticket break-even, price scenarios, deposit timing, refund stress and actual reconciliation.
Keep your working files in your own notebook or software. Save a private description, checklist, and work link in My Proof.
What to include
- A classified event budget and paid-ticket capacity limit.
- A verified whole-ticket break-even calculation with a capacity check. An attendance scenario table and a funded reduced-price ticket mix.
- A deposit schedule with a quantified cash gap and commitment condition.
- A refund stress test with retained receipts and committed costs reconciled.
- A reconciled event finance packet and a supported next-event recommendation.
Review and revise
Use these criteria to check your work and choose what to improve.
- Calculations reconcile to the supplied records, with units and dates labeled.
- Assumptions and missing information are visible, including the changed scenario.
- The recommendation follows the evidence and explains an important limitation.
- The six lesson outputs form a usable handoff that another learner can check.
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The idea in everyday life
Reset Lantern to the 60-standard-ticket budget. The organizing group has $200 cash available and receives its $200 sponsor payment before deposits. Upfront payments are room $300, sound deposit $75, access support $100 and publicity $50. The fictional ticket service pays all ticket proceeds only after the event. The $100 reserve is a budget provision, not an upfront invoice.
A future surplus does not pay an earlier deposit. Schedule when cash is available as well as when costs are incurred.
Check cash before deposits are due — worked practice
A future surplus does not pay an earlier deposit. Schedule when cash is available as well as when costs are incurred.
Reset Lantern to the 60-standard-ticket budget. The organizing group has $200 cash available and receives its $200 sponsor payment before deposits. Upfront payments are room $300, sound deposit $75, access support $100 and publicity $50. The fictional ticket service pays all ticket proceeds only after the event. The $100 reserve is a budget provision, not an upfront invoice.
1. Total available cash
Add opening $200 and received sponsor $200.
You should see: Available pre-event cash is $400.
Do not count future ticket proceeds as already deposited.
2. Total upfront obligations
Add $300, $75, $100 and $50.
You should see: Upfront payments total $525.
Only actual amounts due enter this cash-timing check.
3. Calculate gap
Compare $525 due with $400 available.
You should see: The pre-event cash shortfall is $125.
A later $200 budget surplus does not remove the earlier gap.
4. Draft condition
Request an agreed $125 payment deferral or verified additional available funds before committing.
You should see: The budget remains conditional until the timing solution is confirmed.
A proposed vendor change is not an agreement.
What to finish
A deposit schedule with a quantified cash gap and commitment condition.
Watch for this
Counting post-event ticket payout as cash for a pre-event deposit.
How can I tell I understand it?
Explain your calculation or classification and reproduce the changed case without copying the worked result.
Quick knowledge check
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Answer all 3 questions above and get at least 2 right. You can review the explanations and try again.
Go to the knowledge checkOptional course overview video · same video as Lesson 1
Break Even Point (in units) Example
From Edspira. Watch here or open it on YouTube .
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Source & access notes · checked 2026-09-12
Inspected the event budget section covering expected income and a full inventory of costs.
Access: Public page inspected without a sign-in; linked services may have separate requirements.
Reuse: Link to the original. Free reading does not imply permission to reproduce the page; lessons and fixtures here are original.
Source & access notes · checked 2026-09-12
Inspected income, expense planning, assumptions and financial review.
Access: Public page inspected without a sign-in; linked services may have separate requirements.
Reuse: Link to the original. Free reading does not imply permission to reproduce the page; lessons and fixtures here are original.
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